Privacy Policy
1. Data Controller
Contact details of the company maintaining the personal data register:
Etätapaamisia Oy
Simo Leskinen
simo.leskinen@etatapaamisia.fi
2. Personal Data Registers
We store information about the following groups:
- Customers
- Potential customers
- Website users
- Company contacts
- Job applicants
We only process personal and contact information intended for B2B communication, recruitment, sales, marketing, and customer relations.
3. Purpose and Legal Basis for Processing Personal Data
Customers
- Purpose: To enable communication required for customer service and maintain customer relationships.
- Legal basis: Contract.
Potential customers and website users
- Purpose: To respond to contact requests via the website and enable communication required for customer service.
- Legal basis: Legitimate interest of the data controller.
Job applicants
- Purpose: To collect necessary applicant information for recruitment and maintain communication during the recruitment process.
- Legal basis: Legitimate interest of the data controller.
Company contacts
- Purpose: To offer Etätapaamisia Oy’s services, contact companies, conduct direct marketing, remote sales, and statistical analysis.
- Legal basis: Legitimate interest of the data controller.
4. Data Stored in the Register
The register may include the following personal data:
- Name
- Title / Role
- Phone number
- Email address
- Information provided by the individual
Personal data is used to provide our services for purposes such as:
- Customer communication
- Targeted marketing within the service
- Maintaining customer relationships
- Information exchange related to customer relationships
- Remote sales
- Direct marketing
- Statistical analysis of sales activities
5. Duration of Processing
Personal data is processed as long as necessary for transactions or customer service. After that, data retention is determined by other legal obligations, if any.
Company contact data is processed and stored until it is deemed outdated or incorrect, after which it is either updated or deleted.
We record data as received from the individual or from source registers. Data is updated based on information provided by the individual or updates in business information registers.
You can unsubscribe from our marketing register at any time via the unsubscribe link in emails. Unnecessary personal data is deleted every six (6) months.
6. Your Rights
You have the following rights. Requests should be sent to: myynti@etatapaamisia.fi
- Right to access: You can request to review your personal data. If there are errors, you may request corrections.
- Right to object: You may object to the processing of your data if you believe it is unlawful or unnecessary.
- Right to restrict direct marketing: You may prohibit us from using your data for direct marketing at any time.
- Right to erasure: You may request deletion of your data if it is no longer necessary. We will either delete the data or explain why it cannot be deleted.
- Right to complain: You may file a complaint with the Data Protection Ombudsman if you believe your data has been processed unlawfully.
To verify your identity when requesting access or deletion, we may need to confirm your identity to prevent misuse.
7. Regular Sources of Information
Potential customer data is collected with consent during website visits or other interactions. We also collect data from individuals and from our systems during service use.
Additionally, data may be collected and updated from partners, customer registers, Suomen Asiakastieto, and other public or private sources.
8. Data Disclosures
Etätapaamisia Oy may disclose company contact data to clients for arranging B2B meetings (e.g., contact lists, calendar invites). Ownership of the data remains with the controller, but third parties may use the data to build their own registers and for business communication.
We ensure all service providers comply with data protection laws. Regular providers include:
- Hubspot
- Dealfront
- Vine
- Google Analytics
- Microsoft (Microsoft 365)
- Calendly
9. Data Transfers Outside the EU
Where possible, we choose servers located in Europe.
Some providers may store or back up data outside the EU/EEA, such as in the U.S. Backups ensure data safety in case of service interruptions or technical issues.
10. Data Protection Principles
We take the proper handling of your personal data seriously and comply with updated data protection laws. Measures include:
- Access to systems requires a username and password.
- Systems are protected by firewalls and two-factor authentication.
- Only authorized employees can access the data.
- Access is controlled by user-specific credentials and permissions.
- Data is stored in cloud services and physically secured locations.
- Regular backups are taken.
11. Cookies
We use cookies on this website. Our site sends a cookie to your browser—a small text file that is stored on your computer’s hard drive. We use both temporary session cookies, which are deleted when you close your browser, and persistent cookies, which remain stored on your device.
Cookies allow us to recognize your browser and use the information to, for example, count visitors to our site and analyze how the site is used. This includes statistical tracking and offering services and products based on your previous browsing behavior. Cookies help us understand user interests and improve our website—such as making information easier to find.
Your browser likely accepts cookies automatically, but you can change your browser settings at any time to disable cookies. Please note that disabling cookies may affect the functionality of our services and prevent certain features from working properly.
We use cookies to collect information about which companies have visited our website. The purpose of this is to analyze website usage.
Information collected via cookies may be linked to other data you provide, for example, when filling out a form on our site.
The lifespan of cookies is ten years.